Run your Kumon center without the spreadsheets.
Built for PH Kumon instructors. Billing, BIR, payroll, parent reminders - in one app. Free for 5 students, no credit card.
The operations layer that should have existed years ago.
Most Kumon center management tools are generic education software with a tutorial-center skin. They don’t know what a 1701Q is. They don’t understand Kumon royalty math, sibling discounts, or how PH parents actually pay.
Kumon Ops was built specifically for PH Kumon franchise owners - working alongside real centers, watching the weekly billing cycle, the BIR deadlines, the Messenger reminders. It’s the operations layer that should have existed years ago.
Every feature exists because a real PH Kumon owner asked for it.
Then vs. Now.
- 4 hours every weekend on billing spreadsheet typos.
- 30 minutes manually DM-ing parent reminders.
- Half a day every quarter wrestling BIR Form 1701Q.
- SSS / PhilHealth / Pag-IBIG by hand from the official tables.
- Royalty & VAT math in a calculator app you trust today, doubt tomorrow.
- “Wait, did Maria pay last month?”
- 20 minutes - bulk generate the month’s invoices.
- 5 seconds - bulk Messenger reminders.
- 1 click - numbers ready for 1701Q / 2550Q / 1601-C.
- Statutory deductions auto-computed from current PH tables.
- Royalty posts as an expense automatically, every period.
- Dashboard shows paid/unpaid status per parent, real-time.
Eight things you do every week.
New enrolment? One bill covers registration fee + first month's tuition. Parents pay once.
Generate payment links for every unpaid invoice in one click. Convenience fee shown as a separate line, not hidden.
PH parents read Messenger. We dispatch through your Facebook Page API or as click-to-open links.
Quarterly income tax, VAT, and monthly withholding numbers - formatted to match the actual BIR form fields.
Semi-monthly cycles, current statutory tables, opt-outs per employee, daily-rate support.
Set the royalty rate once. Every period it computes against actual collections and posts as an expense.
SQLite under the hood. One-click backup. CSV export on every list. No vendor lock-in.
Draft a polite SMS reminder, summarize a parent's billing history, or ask the BIR tax-status question - without copy-pasting into another tool.
Start free. Upgrade when you outgrow it.
FAQ
- Kumon Ops is independent center-management software - it does not replace any KPI-required system. It supplements them with the billing, BIR reporting, and payroll workflows that KPI tools don't cover. Talk to your KPI representative if you want explicit confirmation, but using a third-party billing/payroll tool is broadly accepted across PH Kumon centers.
- No. Kumon Ops is built by an automation engineer working directly with PH Kumon franchise owners. The product exists because PH Kumon owners kept struggling with tools that weren't built for their specific work - billing in Excel, BIR forms done by hand, parent reminders sent one Messenger thread at a time.
- No. Kumon Ops is third-party operations software, not a tool built by a franchise operator. Every feature is shaped by working alongside PH Kumon owners and listening to what they actually need. If something doesn't fit your workflow, use the in-app Report Issue button after you sign up and we'll fix it.
- Most great B2B software is built by technical builders working closely with domain experts - that's the working model. What you should trust is: every feature in Kumon Ops exists because a real PH Kumon owner asked for it. If something doesn't fit your workflow, tell us, and it gets fixed. Try it free for up to 5 students - no credit card.
- No. Each franchise gets its own database on our servers, isolated from every other tenant. Kumon corporate has no access. You can download a full backup any time from Settings → Backup.
- Your workspace drops to Free tier (5 students cap). All your historical data - invoices, payslips, BIR filings - is preserved indefinitely. You can re-subscribe later and pick up exactly where you left off, or download a full SQL dump and migrate to any other system.
- Yes. CSV import for students works on Pro. We also support importing the Kumon ReportB History PDF (Pro) to extract student names + worksheet levels in one shot. Free tier supports manual entry only.
- We generate the numbers ready to copy onto eBIRForms - quarterly 1701Q income tax, 2550Q VAT (if registered), and monthly 1601-C withholding. BIR doesn't have a public API, so the actual filing happens on their site, but the math + records are done.
- You configure the royalty rate yourself — whatever your franchise agreement specifies. Every period the app computes it against actual cash collections and posts it as a deductible expense, with full audit trail. The number you see is what you remit. Confirm your specific rate with KPI.
- Yes. Pro gives you up to 20 admin seats with granular permissions - instructors can file leave requests, front desk can record payments, finance can pull BIR reports, all without the owner having to be online. Owner approves the sensitive actions.
- Free tier is permanent - up to 5 students, no credit card needed. Pro has a 14-day full-feature trial. Demo data loads in one click on a fresh workspace so you see what a populated center looks like before adding real students.
Does this work with my Kumon franchise agreement?+−
Is this built by a Kumon instructor?+−
Have you ever actually run a Kumon center?+−
Why should I trust software not built by a Kumon owner?+−
Is my data stored on Kumon Institute's servers?+−
What happens to my data if I stop subscribing?+−
Can I import my existing student records?+−
Do you handle BIR filing automatically?+−
Is the Kumon HQ royalty calculation correct?+−
Can my admin use it without me?+−
Can I try it before paying?+−
Free for up to 5 students.
No credit card. Founder pricing for the first 20 customers.